Register of electors
Salford's register of electors (otherwise known as the electoral roll) is a record of everyone who lives within the city and is eligible to vote. You can only vote if your name is on the register of electors. Although you do not have to vote on election day (it is your choice), you are required by law to register.
The register is usually compiled each year from the information requested from householders during the period August to November. However, in 2013 the annual canvass will commence in October with the new register of electors being published in February 2014. This is because the government is replacing the current voter registration system with a new individual registration system in 2014, and the register must be as up to date as possible before the new system is in place.
The annual canvass is compulsory and every household should respond. Failure to respond may result in a fine of up to £1,000 and your name being taken off the register. Failing to register may also affect your ability to gain credit, open a bank account and apply for a mortgage, personal loan or mobile phone.
The form is addressed to 'The Occupier' and is pre-printed to show the names of the people currently registered to vote at the address. All we ask is that you check these details and if they are correct respond using the Internet, SMS Text or Freephone options on the form. You will need the security codes printed on the form.
If you need to make any amendments these should be made on the form and returned in the prepaid envelope provided.
You can register for elections throughout the year through rolling registration. If you move house or your registration details change, you can apply to register by completing an electoral registration form. The register is updated on the first working day of each month. However, no amendments are made during the annual canvass period.
If you would like to register, you can contact the electoral registration office for an application form, or alternatively let us know your details and we'll post you an application form. Once you have completed and signed the form, return it to the address shown at the foot of this page.
If you are unsure whether your name is appearing on the register, the easiest way to find out is to contact us, or you can call into the Town Hall or Pendleton Gateway Centre to inspect the register.
Please note that we are unable to process forms electronically because a signature is required for legal purposes, and each person applying must complete a separate form.
It should also be noted that being on the council tax list does not mean that you are on the register of electors.
Before completing your voter registration form, it is important to read the notes carefully, especially the notes that refer to the 'edited' and 'full' register of electors.
The two versions of the register
The city council is required to keep two versions of the current electoral register. These are the full register and an edited register.
In the past, anyone could buy a copy of the register of electors. But the law has now changed so that you have some choice about who can buy details of your name and address. You may elect to have your name removed from the edited register if you wish.
This version of the register shows the names and addresses of everyone registered to vote and is updated every month. Anyone can look at it, but copies can only be supplied for certain purposes, such as elections and law enforcement.
Credit reference agencies are also allowed to buy the full register but can only use it to check your name and address if you are applying for credit, and to help stop money laundering. Anyone who has a copy of the full register will be committing a criminal offence if they unlawfully pass on information from it.
You do not have a choice about your name and address being on this register.
This version of the register is available for general sale and can be used for any purpose. You can choose not to appear on the edited register by ticking the relevant box on the voter registration form.
The edited register is kept separate from the full register and updated every month. It can be bought by any person, company or organisation and could be used for different purposes such as checking your identity and commercial activities such as marketing.
Why is it important to register?
Appearing on the register of electors gives you a say on important issues that affect you. Politics and decisions made by Members of Parliament and local councillors affect our lives every day. You are able to help choose them!
If you do not register you will lose your chance to have your say about how things are run in the country and in Salford. The only way you can vote in an election is if your name appears on the register of electors. So to vote in future local, mayoral, general or european elections get make sure you are registered today.
When will my name appear on the register?
Rolling registration will re-commence after the new register is published on 17 February 2014.
You should note that in the run up to an election, you will only be able to vote at that election if your name has been added to the register of electors by not later than 11 working days prior to the election date.
Who is eligible to be registered?
- You must be 18 years old or over
- You must live in the city of Salford
- You must be a British, Commonwealth, Irish or European Union citizen. Download list of countries eligible to register below
- Anyone who normally lives in your home but is away temporarily
- Anyone who is working away from home for less than six months
- Students, if this is their normal home address out of term time
- Lodgers and anyone else who lives in your home(but not short stay visitors)
Who should not be registered?
- People who are not British, Irish, Commonwealth or European Union citizens
- People who live or work abroad for more than six months of the year (although they can apply themselves to vote as overseas electors)
- People who are long-stay patients in psychiatric hospitals (special arrangements can be made for long stay voluntary patients)
- Convicted prisoners (but do include prisoners on remand)
Can I inspect and buy the register?
The full register is available for inspection under supervision at Salford Civic Centre reception from Monday to Friday between 8.30am and 4.30pm.
You may look at the register and make handwritten notes only. No photocopying or using a dictaphone to record information is allowed.
The edited register is available for open inspection at Salford Civic Centre reception from Monday to Friday between 8.30am and 4.30pm.
Only the edited version of the register is available for general purchase. The cost of the register depends on how many names appear on the register for the area you want to buy. To check the price for a certain part of the register contact the Electoral Registration Office on 0161 793 3195 or email email@example.com with details of the part of the register you want to buy, whether you want it in paper or data format and to check the postage costs.
The cost of purchasing the register is set out in the Representation of the People Act, and is not determined by Salford City Council.
Legislation sets out the basic formula for the fees in relation to purchasing the edited register, which is as follows:
- Paper copy: £10 plus £5 per 1,000 names (or part of)
- Data copy: £20 plus £1.50 per 1,000 names (or part of)
Please note that the full and edited registers are not on the internet.
Individual electoral registration
At present, every household is responsible for registering everyone who lives at an address. The government is proposing that, from summer 2014, each person will be required to register to vote individually, rather than by household.
Under the proposed system, individuals will have to provide 'identifying information', such as date of birth and national insurance number, when they register to vote. This would allow each persons application to be verified before they were added to the register. Anybody who is unable to provide this information would be able to provide an alternative form of evidence of their identity.
People who fail to register under the new system in 2014 would have their registration carried forward to 2015 to ensure that they are registered to vote at the 2015 UK general election. However, postal or proxy voters would need to register under the new system from 2014 otherwise they would lose their right to vote using this method. Anybody who has moved house or changed their name would also be required to register under the new system.
People who have not moved house or do not require a postal or proxy vote would have until the end of the autumn 2015 annual canvass to register under the new system. Those who have not registered individually and not had their identity verified by then would be removed from the register.
Who to contact
- Sara Rushton
- Elections Office
Salford Civic Centre
Map to this location
- 0161 793 3195
This page was last updated on 6 December 2013