Changes to Register Office services because of coronavirus

The Register Office is introducing emergency measures to prioritise their services. Face coverings must be worn at all times unless you are medically exempt.

Death registrations

Due to the Emergency Coronavirus Act 2020 from Monday 30 March 2020 all appointments will now be completed by telephone. There will be no access to the Register Office in person.

The Register Office is only offering death registration appointments during this time.

You should still ring to make an appointment on 0161 793 2500. The Registrars’ will telephone you on the date and time of your appointment to take some information to complete the registration. If you require death certificates you can pay over the phone with a debit/credit card at the time of your appointment. The certificates will be posted out to you by first class mail.

The paperwork for the funeral will be sent directly to your undertakers.

Due to the ongoing coronavirus pandemic, we will not be issuing copy certificates. However, if you are applying for a certified copy for a recent death or the initial certificate after an inquest has taken place, please call 0161 793 2500.

We thank you for your understanding at this difficult time.

Please be aware deaths still need to be registered within five days from the date of death.

You will need to contact the hospital or your GP to confirm that the medical cause of death certificate will be scanned to the Register Office before you attend your appointment to register.

All medical cause of death certificates will now be received by email and scanning and should be sent to registeroffice@salford.gov.uk. We will advise you further when you make your appointment.

If the death has been referred to the coroner, you need to ensure the paperwork is ready before making your appointment. Please see our web pages for more information on the procedure for registering a death.

Wedding and civil partnership ceremonies

The government has announced a national lockdown for a period of six weeks up to the 15 February 2021. This means all weddings and civil partnerships will be be cancelled up to this date (unless there are exceptional circumstances). However, there may be further cancellations after this date dependent on future government announcements and guidance. 

If your ceremony must go ahead due to exceptional circumstances you can only have up to six people attend. Examples of exceptional circumstances include where one of the parties to be married is seriously ill and not expected to recover, or is due to undergo debilitating treatment or life changing surgery. We will therefore be allowing bookings in these circumstances where you must provide proof of your exceptional circumstance.

We will be contacting those customers affected at the earliest opportunity where you can discuss your options with the registrar.

Please check GOV.UK site for further information and to see what restrictions are in place for the area where you wish to hold your ceremony. However until further notice we will not be taking any new bookings for ceremonies due to providing essential services only during this time.

Ceremonies at the Town Hall

We are committed to ensuring the safety of all our customers and staff and have adhered to the government guidelines. This has allowed us to accommodate six guests in addition to the couple and witnesses, whilst maintaining socially distancing measures.

Although the government sets guidance for the number of guests permitted at a ceremony, the current number of people allowed at the Town Hall is currently limited to ten people.

To reduce any risks there will also be a reduced ceremony offer which means there will be no readings or music, as advised by the government. Please see the booking conditions at the Town Hall page for further information.

All guests (including the bride/groom/civil partners) will be guided into the room by the Registrar. We cannot allow any separate entrance by the bride/groom/civil partners and bridesmaids or pageboys. We also cannot allow any additional guests to wait outside the Register Office until the ceremony is complete as there may be other customers in and around the Civic Centre. This is following the advice of Public Health and the government.

All guests at the ceremony must now wear facemasks following the government guidance. Bride/groom/civil partners are exempt. However, if you do choose to wear a face mask you will be asked to remove them during the spoken vows.

We are contacting all our customers who have ceremonies booked to discuss options as soon as possible. These options include either rebooking for 2020 or 2021, or cancelling your ceremony.

If you have any concerns regarding your ceremony please email marriages@salford.gov.uk and we will respond as soon as possible.

We apologise for any upset this may cause and hope you understand the necessity in making this decision.

Ceremonies at approved premises

Venues can only reopen in accordance with the government guidelines and on completion of a risk assessment with assurance that the venue is Covid secure. It will therefore be necessary for the Registrars’ to assess the venue prior to any ceremonies taking part.

This also means you may have a reduced number of guests at your ceremony, dependent on the size of the room and you should contact the venue for advice on volumes of guests permitted. The maximum number of guests permitted at venues will be 15 people (including the couple, witnesses and any photographer). This is in accordance with government guidelines and to ensure all people present can remain socially distancing.

There will be a reduced service for your ceremony which means there will be no readings or live music in accordance with the guidance from the government.

All guests at the ceremony must now wear facemasks following the government guidance. Bride/groom/civil partners are exempt. However, if you do choose to wear a face mask you will be asked to remove them during the spoken vows.

We are contacting all our customers who have ceremonies booked to discuss options as soon as possible. These options include either rebooking for 2020 or 2021, or cancelling your ceremony.

Please see the booking conditions for approved premises for further information.

We are in the process of contacting couples who have booked an approved premise in date order.

If you have concerns regarding your ceremony and wish to cancel or postpone your ceremony please contact us as soon as possible.

NHS Track and Trace

The NHS test and trace service forms a central part of the government’s COVID-19 recovery strategy for England. The service will play an important role in providing an early warning if COVID-19 activity is increasing locally, regionally or nationally. Information will be used by the government to help stop the spread of the virus.

The General Date Protection Regulations allows the Register Office to use your contact information, for this purpose. Your personal data will be deleted after 21 days from the date of your ceremoony and will not be shared with the NHS Track and Trace. Please see the government website for further information. 

New bookings

From 1 August 2020 we will be open for new ceremony bookings within the city of Salford whether it is at one of our venues (subject to venue availability) or the Town Hall. This includes any ceremonies that you may wish to book up to two years ahead.

You should be aware, any future ceremony bookings may be subject to change in accordance with any government guidelines issued and Salford Register Office cannot be held responsible for these changes.

You can also make a provisional booking to secure your date and time if you desire. Please see our ceremony pages for more information.

Notices of marriage/civil partnership

If your ceremony is taking place within the next three months please make an appointment to book your notice of marriage or civil partnership.

We are requesting that our customers do not make an appointment to give notice if the date of your ceremony is later than 3 months away and up to 12 months in advance due to the frequent government guidance changes during the pandemic.

We will hold all provisional dates if you have made a provisional booking during this time. You can make an appointment with us online if you live in the Salford area.

If your ceremony is taking place outside the city of Salford, you should check with the Register Office of that district prior to making an appointment at Salford.

We will be unable to refund your notice fee, if you make an appointment at Salford to give your notice, and your ceremony cannot go ahead within another area.

We are very busy with notices and are prioritising those customers who have had to cancel or postpone their ceremony due to the pandemic. If you cannot get an appointment and you need to urgently give your notice please email marriages@salford.gov.uk

Please see our legal requirements page for more information on what you need to give a notice of marriage or civil partnership.

Churches and religious buildings

If you require a Registrar from Salford Register office to attend your ceremony at a religious building please make an appointment to book your notice of marriage. You can book an appointment online.

Where a Registrar is required to attend these buildings are required to undertake a risk assessment ensuring the building is Covid safe prior to allowing any ceremonies to go ahead.

If you do not require a registrar to attend and you have been advised to give a notice of marriage, please only make an appointment to book your notice of marriage if the date of your ceremony is within 3 months.

Please see our ceremony pages for more information on the legal requirements for getting married in a church/religious building.

Birth registrations

From Monday 8 June 2020 you will be able to make an appointment to register the birth of your child. You can make an appointment online. Or telephone 0161 793 2500 if you are unable to use the online appointment system.

You can only register your child at Salford Register Office if you child was born in the city of Salford or the child was born in either Bolton or Manchester and the mother lives in the city of Salford.

You should not make an appointment if you or any member of your household has or is displaying symptoms of the COVID-19 virus. You must ensure you follow the government guidance and self isolate for 14 days before making your appointment.

What to expect when you arrive

Face coverings must be worn at all time unless you are medically exempt.

The Register Office is operating a strict social distancing policy throughout our offices and you will not be able to access the building without an appointment. Your safety as well as the safety of our Registrars’ is very important, and therefore we will ask that you hand sanitize on entering and exiting the building as well as during your appointment.

We will ensure the social distancing measures are followed by asking you to attend on your own if you are a married couple (as mother or father are able to register). If you are not married, you may attend together as this is required to enter father’s details into the register.

We respectfully ask that all our customers do not bring any prams or children into the office. If you do need to bring your baby with you, you must bring a baby carrier and not a pram.

You should plan your journey to arrive no later than five minutes before your appointment time. You will need to wait outside the Register Office entrance until the doorway is clear. You should then ring the intercom at your appointment time to notify us that you have arrived. We have to be strict in ensuring our customers only enter the building at the allocated appointment time to maintain the safety of all customers and staff. You will not be able to complete the birth registration if you arrive any later than your appointment time. Unfortunately if you do arrive any later we will ask you to make another appointment. This is to ensure we have the minimum customers attending at each appointment time.

We will be operating a strict entrance policy, ensuring only one appointment at a time enters the building. We do ask that you follow the social distancing guidance outside the building and markers are in place for you to stand whilst you wait for access.

Only one person (maximum two) can come to the door to gain access to the building. You will be asked for your name and your appointment time via the intercom. Once this is confirmed you will enter the building and be directed where to go. Please therefore do not come to the Register Office door, until the previous customer(s) have entered and the doorway is clear.

Please be aware there will be no access to toilets or baby changing facilities during this time, to ensure the government guidelines are followed.

We are operating a one-way system for your safety and therefore when you have completed the registration, you will be shown where to exit.

Disabled access

If you require disabled access please do not book your appointment online. You will need to telephone 0161 793 2500. This is so we can book your appointment for you at a suitable and convenient time, allowing you access to the building whilst maintaining your own safety.

Booking information

When you book your appointment you will be sent confirmation of your date and time and what to bring with you to the appointment.

Please see our how to register a birth page for more information and what you will need to provide at your appointment.

British citizenship ceremonies

It has been announced that British Citizenship Ceremonies can now re-start with a limited service to keep everybody safe. This means that until further notice, all our citizenship ceremonies will be offered on an individual basis. We are unable to conduct public group ceremonies at this time.

We will be prioritising those customers who have been delayed due to the pandemic and have been waiting to have their ceremony since March 2020. Therefore from Thursday 23 July we would like to invite those customers who have already received their Home Office invitation letter, to contact Salford Register Office to book a date for their individual ceremony. You will need to bring your Home Office letter and photographic identification when attending your ceremony. 

Ceremonies will be completed in a private room within the Register Office and will start from 4 August 2020 onwards. Only the applicant will be allowed to attend, we cannot accommodate any children or guests. If you do prefer to wait until group ceremonies become available you may do so. You should inform Salford Register Office if you choose to do this.

If you have any queries please email registeroffice@salford.gov.uk

Applications for certificates

The online application form for a copy certificate is now available again.

However, due to the Covid-19 pandemic we have limited capacity to process applications and it may take longer for you to receive your certificates.

We will still process priority applications where there is an urgent need for the certificate.

Please only apply for certificates if you cannot wait until the current restrictions are over. Unfortunately we cannot process requests for family history at this current time.

Certificates will be posted out within our current timescales, however, we cannot be held responsible for any delays due to postal delivery services.

Appointments at other venues

Appointments at Broughton Hub and Salford Royal Hospital will no longer be available until further notice.

This page was last updated on 20 January 2021

Births, marriages and deaths

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