Planning and Transportation Panel

The panel itself is made up of elected members (councillors) and those applications that require a decision by the panel will be subject to a full report that is published five working days in advance of the meeting itself.

The regulatory panel welcomes hearing the views of interested parties during its consideration of planning applications. In this way, the panel can be more assured that it is aware of all considerations when it comes to make its decision.

Guidance on how the panel operates

What happens at the meeting?

Due to restrictions and government guidance relating to the coronavirus, the meeting will be held online and will be streamed live so that anybody with access to the internet can view it. The government has published regulations to allow virtual meetings to take place.

The agenda is normally split into two to three separate time slots, depending on the number of items it considers, and normally starts at 9.30am, 11.30am and 1.30pm. This avoids you having to wait around for a full day, but we must hear applications in full. We will not usually call you earlier than your time slot but we cannot guarantee it will not be later.

The chair will start the meeting and set out how it will be conducted. The chair will introduce each item and will ask the planning officer to give a brief presentation of the proposal and the recommendation. Plans and other information (eg photos) will be displayed electronically in the form of a PowerPoint presentation and referred to throughout the meeting.

Can I speak at the panel?

You may wish to address the panel directly with your comments at the meeting. A maximum of three people will be allowed to speak against the application. The applicant will also be invited to speak. A total maximum of nine minutes will be allowed for all sides to speak.

If you wish to speak at the meeting, you will need to register using the form which is available via the link below. Speakers will be registered on a first come first served basis and must have registered by 5pm two days before the meeting.

You will be contacted the day before the panel meeting to confirm that you will be able address the panel and you will then be contacted via the telephone number you provide in the form below on the day when it is your time to speak to the panel.

At the end of each speaker slot the speaker will be advised that the call will be disconnected. We will then move to the next speaker and so on. We may reconnect with a speaker if the panel chair deems it necessary. The officer’s report can be viewed electronically in advance of the meeting. The live stream of the meeting is also available alongside the officer report.

If a proposal is recommended for approval by officers, then objectors will be invited to speak first, setting out why the application should be refused. The applicant will then be invited to speak, explaining why their proposal should be approved and may also be asked to respond to the objector’s concerns. If a proposal is recommended for refusal, the applicant will be invited to speak first. In all cases, comments must be addressed through the panel chair.

When all the speakers have finished their representations, members of the panel will then be able to ask questions of officers, debate the item and then make a decision. Only elected councillors on the panel are allowed to vote and make a decision. The committee clerk will ask each panel member in alphabetical order how they intend to vote and the panel chair will then declare the result of that vote. Those elected members will be introduced at the start of the meeting.

The decision

Councillors can make three choices after they have heard the debate and considered the officers recommendation:

  • Approve
  • Refuse
  • Defer

If a planning application is deferred for further information and you have previously written to the council about the application or are the applicant, you will be informed of the date of the next meeting.

You will be sent a letter confirming the details, date and time of the next panel meeting, which will make a final decision on the application.

What happens if I don’t agree with the panel’s decision?

If members make a decision that you still do not agree with, you can, if you are the applicant, appeal against the decision. If you are an objector the law does not allow a 'third party' right of appeal. There is however the ability to challenge a decision through the courts but this is normally only on a point of law ie essentially how the decision was reached.

Site inspections

During current restrictions relating to the coronavirus, no site visits will be conducted by the panel.

Attending a panel meeting

Please note that this form is for people who have an interest in a current planning application which is due to be considered by the Planning and Transportation Regulatory Panel and who wish to speak at the meeting. You do not need to register to view the live stream.

Here, the full panel agenda and live stream is available.

Fields marked (required) are mandatory and must be completed.

Attend a panel meeting

This page was last updated on 21 May 2020

Planning decisions

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