Organising an event in a Salford public park, green space or open space

Salford has amazing range of parks and green spaces across the city. Salford City Council is keen for residents, local groups, businesses and the wider population to use these facilities for events, celebrations and activities. The use of our open spaces for events is generally free, however larger or commercial events may incur venue and/or administration charges.

You can view all of the parks and green spaces controlled by Salford City Council.

The above web page will also show you the facilities available at each venue. Before applying to use any park or green space please visit the venue and ensure it is appropriate for your event.

If you are planning to hold an event in Salford it is important that:

  • We need to receive your completed application form at least eight weeks prior to the event.
  • Your event does not clash with existing booking and activities in the area.
  • You see the GOV.UK website for more information on how to organise an event.

You have the option of three different kinds of event application with Salford City Council:

  1. Small gathering in a public park permit
  2. Event application
  3. Funfairs and circuses applications

Here are the differences between the three options

Small gathering in a public park permit

What is a small gathering in a public park?

Up to 30 people with a common interest or family connection, getting together in a public park to celebrate or commemorate a unique event that has significant meaning to them.

OR

A group, club or social group wanting to meet-up or assemble to undertake a community project.

There are no charges to use a park for a small gathering. However your event must be free to attend. Also, your gathering must take place between 10am and 5pm (or before it gets dark, whichever comes first).

What does Salford City Council need from you?

  • A completed permit application form.
  • A single point of contact.

Why do you need a permit?

We need to know who is gathering in Salford’s parks and what they are doing to ensure the well-being and safety of all people taking part and those who may be affected. The organiser needs to have control over the gathering and be clear about what they are permitted to do. We may provide you with more details once we approve your permit.

A permit helps Salford City Council monitor use of the parks and green spaces, and may influence how they are used in the future.

You cannot bring the following items to the park under this permit:

  • Temporary or big structures.
  • Bouncy castles.
  • Gazebos, or tents.
  • PA equipment.
  • Barbecues or open fires to cook food.
  • Generators and fuel.
  • Fireworks or open flames including lanterns.

In addition to the above criteria the following is also applicable:

  • Sale of any goods or products is not permitted. You must take away your litter and waste.
  • The activities must be peaceful, friendly and inclusive.
  • Your gathering must be respectful to other park users as you will not have exclusive use of the park at any time.
  • You must not cause nuisance to local residents.
  • You may be advised to take out public liability insurance or complete a safety assessment if your event is more than just a gathering.
  • Salford City Council is not responsible for loss, theft or damage to your property or complaints made about the gathering organised by you in a public park.
  • Assembly for a protest or a political rally or demonstration does not fall under this permit.

Where do you get the application form to apply for a small gathering in a public park permit?

You can download the small gathering in a public park permit application form at the bottom of this page.

We need your completed application form a minimum of six weeks before the gathering.

Once completed you can either scan and email the completed application form to eventapplications@salford.gov.uk or send it in the post to the address on the form.

Event application

What is an event in a public park or green space?

An event run by a not for profit voluntary group, community group or charity to encourage and enable people to participate, play a more active part in society, raise funds, or celebrate or commemorate a unique event. This type of event would not incur a charge for the space but you may incur a charge for council’s safety officer time or advice.

OR

An event run by a commercial organisation such as a team building, sport event, working on behalf of charity, market or festival. This type of event would incur a charge for the space and is also likely to incur a charge for council’s safety officer time or advice.

What does Salford City Council need from you?

At least eight weeks before the event we will need:

  • A completed application form.
  • Your event manager’s contact details who would be our single point of contact.
  • A synopsis of the event.

four weeks before the event we will need:

  • A completed indemnity and summary of short term occupation of land for an outdoor event form. We will send this to you.
  • Public liability insurance to a minimum of £5 million. We will need to see a copy of your current valid insurance certificate. We are unable to accept event applications without insurance cover.
  • An operational plan.
  • A site plan.
  • Site specific risk assessments from you, your suppliers or contractors for any equipment, temporary structures, security, children’s activities/rides or electrical schematics, to name but a few, if applicable. The application form goes into more detail on what we require.

Why do you need to apply to hold an event in a public park or green space?

We need to know that events held in Salford’s parks and green spaces are appropriate for the public, the venue and that health and safety requirements are being met. Event organisers should consider that a number of other licences may also be required from Salford City Council to cover things such as the sale of alcohol, the sale of food, a car boot sale or bucket money collections. The application form highlights what these are.

Event organisers should also consider:

  • Is the venue suitable?
  • Will the event disturb local residents or traffic flow?
  • Who they want to come to the event?
  • Will there be activities for a range of different people?
  • How many people they are catering for?
  • Do they have the right facilities?
  • Will admission be free or will there be a charge; if the latter, will tickets need to be bought in advance or at the door?

What can you expect from Salford City Council?

When we receive your completed application form we will let you know.

Once we have processed your application we will let you know the following:

  • If your event application is approved or refused.
  • What additional paperwork may be required.
  • What charges are applicable.

We may also request that your event manager attends a Salford Safety Advisory Group meeting at the Civic Centre based in Swinton, Salford. You may also be requested to arrange a site visit with an officer from the council, a safety officer, the police and or fire service should your event require additional safety or crowd management measures.

Once we have all your completed paperwork and relevant payments, you will receive final written permission to hold your event. You may be required to sign an agreement or indemnity form with Salford City Council on behalf of your organisation.

Each event is assessed separately and your event may have unique exciting activities that show high risk, or are not easily categorised. A council officer will be assigned to help you with any paperwork questions you may have, set up meetings with other agencies, or to assist you to plan and run a safe successful event.

Why would Salford City Council refuse an event?

If you are refused permission to host an event in Salford, we will notify you as soon as reasonably possible. Salford City Council has the right to refuse permission for any event in our parks, green and open spaces at our discretion including for the following reasons:

  • The deadline for event paperwork has been missed.
  • The venue is not appropriate for the activities being planned.
  • The dates clash with other events and activities at the venue.
  • The event is not appropriate for the venue location, wildlife, historical or cultural setting or unduly effects residents or other venue users.
  • The safety officer, Salford Safety Advisory Group, Greater Manchester Police or Greater Manchester Fire and Rescue Service have concerns about safety, traffic and crowd control plans.
  • Payments deadlines have been missed.
  • There is insufficient insurance cover for the event.

Please note that the council has the right to refuse any event application.

What are our charges?

We will advise you of the charge for the space (if applicable) when we receive your completed application form. We will also give you an indication of any additional charges based on how long one of our safety officers has to work on your application. The chargeable hourly rate for our safety officers is £79 per hour.

Who are our recommended suppliers?

Salford City Council has a range of approved suppliers that can supply temporary structures, electrical power, pa systems, funfair rides or food and drink at your event. You are not obliged to use these suppliers, however, doing so may save you money as the charges from our health and safety team to check supplier credentials and paperwork could be less. This is because we are already aware of the approved suppliers’ credentials, capabilities and ability to deliver safe reliable services.

Please note we will be adding the recommended funfair providers to this information in the near future.

Marquees, tents, temporary structures, power generators, lighting, PA systems, staging, tables and chairs.

S&S Marquees Limited
24 Manley Avenue, Clifton, Swinton, Manchester M27 6PQ
Telephone 0161 819 2912 or 07733 362388

Food and drink vendors

Salford City Council has a list of approved food and drink vendors that are registered to trade within the city. These vendors have also achieved the required food hygiene rating the council expects. You can get a copy of the list of vendors by emailing environmentalhealth@salford.gov.uk and asking for a list of the current street trading consent holders that may meet you events requirements.

Security and crowd control

Exclusec Security Limited
Layton House, Gas Street, Bolton BL1 4TQ
Telephone 0333 344 3991

Where do you get the event application form to apply to hold an event in a public park or green space?

You can download the application form at the bottom of this page.

Once completed you can either scan and email the completed application form to eventapplications@salford.gov.uk or send it in the post to the address on the form.

Funfairs and circuses applications

Applying to operate a funfair at a public park, green or open space

Funfair operators may apply to use a public park, green or open space for a funfair. However, these funfairs should be linked to a national holiday, traditional celebration or community event or festival. Not all of the parks in Salford are suitable for funfairs. These include Monton Green, Littleton Road Playing Fields, Victoria Park, Peel Park, Lightoaks Park, Chimney Pots Park, Roe Green and Worsley Green. For some applications we will need to consult with park users and Friends Groups before your application is approved.

On receipt of your application we will notify you of the site fee, safety inspection fees and refundable bond required. 

You will need to provide comprehensive safety paperwork, a child safeguarding policy and have public liability insurance of £10 million.

Where do you get the application form to apply to hold a funfair in a public park, green or open space?

We must receive your completed application form at least eight weeks prior to your show dates. You can download the funfair application form at the bottom of this page. 

Once completed you can either scan and email the completed application form to eventapplications@salford.gov.uk or send it in the post to the address on the form.

Applying to operate a circus at a public park, green or open space

Circus operators can only apply for all human circuses in Salford’s parks, green and open spaces. The operator must visit the site before applying so they are familiar with the space and amenities available.

Your application must include a written circus synopsis including dates, venue and car parking plans. Once we have your application a site visit will be arranged with a council safety officer to assess the land conditions, parking arrangements and residential accommodation requirements before a decision is made. Bespoke site fees, license fees, site safety inspection fees and bonds will apply depending on the site and length of residency. We will let you know what the fees are once a decision has been made. Circus operators will also be required to sign an agreement to operate in the City of Salford.

You will need to provide comprehensive safety paperwork, a child safeguarding policy and have public liability insurance of £10 million.

Where do you get the application form to apply to hold a circus in a public park, green or open space?

We must receive your completed application form at least eight weeks prior to your show dates. You can download the circus application form at the bottom of this page. 

Once completed you can either scan and email the completed application form to eventapplications@salford.gov.uk or send it in the post to the address on the form.

Who to contact

Email
eventapplications@salford.gov.uk

This page was last updated on 18 January 2019

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